A shift plan nobody argues about
Grid and list view, day tabs, open shifts highlighted, colour-coded posts. Every crew member sees their own shifts; the production office prints the whole plan from A4 up to A0.
Festivadget CrewCare, hosted SaaS
Everyone knows where to be. Without the group-chat chaos.
CrewCare replaces the group chats, printed lists and spreadsheet shifts of a festival crew with one app: shift plans, check-in, equipment, role-specific info and targeted messages – for crew, guests, artists, partners, security and medics.
Request a demo See all features
- Offline-ready check-in
- Your own instance in the EU
- PWA, no app store
- Four languages
- Access control with badges
- Live-tested at a real festival
What changes during the event
Three things every team notices on day one.
Check-in in seconds
Scan a QR code instead of searching names: numerous groups, one-time codes, alerts to Telegram, mail or push. Bad reception is fine – scans queue offline and sync later.
Messages and info that reach the right people
News and push targeted by team, role or single person, scheduled or instant. The home screen shows each person their own post and instructions. The morning push tells everyone their shift for the day; the contact form sends photo, video or voice back to you.
Everything in the box
Grown over real festival seasons, not written for a brochure.
Shift planning
- Grid and list view with day tabs
- Open shifts marked, colour-coded posts
- Post details with map and equipment
- PDF export from A4 to A0, portrait or landscape
- Plotter posters per day or per post
Check-in
- Seven groups: crew, guests, artists, partners, medics, security, visitors
- QR scan with one-time codes
- Offline queue with automatic sync
- Counting check-ins for groups you do not track by name
- Access PDFs and e-mail dispatch
- Check-in alerts via Telegram, mail or push
Access control and badges
- Zones with short codes and colours, assigned per person
- Badges as PDF (A6/A7) with photo, role and zones
- Printed one by one at accreditation or as a batch
- Badge QR becomes valid at first entry and can be revoked
- Checkpoint scan: large green/red with photo and reason
- Offline-ready, scan log, switchable per instance
Visitor ticketsBeta
- Your own tickets with a signed QR code
- Import from KUPFticket, oeticket/Eventim, Eventjet, pretix, Eventbrite
- Or your own list as CSV, Excel or JSON
- Scanner for QR, DataMatrix, Aztec and barcodes
- Every ticket admitted exactly once, even across devices
- Day tickets, cancellations and visitor statistics
People and equipment
- Crew records: age, experience, shirt size, catering
- Equipment hand-out with return tracking
- Roles and teams with permission scopes
- Bulk import from CSV, Excel or JSON
- Anonymised names for crew-level users
Communication
- News with target groups and web push
- Scheduled or instant delivery
- Morning push with the shift of the day
- Two-way Telegram connection
- Inbox with inline replies and archive
- Contact form with photo, video and voice message
- Setlist and programme reports for artists
- Bulk invites with QR codes
Operations
- Live dashboard for the production office
- Statistics and evaluations
- Weather with warning push, four providers to choose from
- Instruction videos per post and role, uploaded directly
- Videos are optimised for phones automatically
- Your own positions map
- Daily backups
Platform
- PWA: installable and offline-capable
- Push on iOS and Android
- Four languages (de/en/fr/es), dark and light
- Your own branding: logo, colours, texts
- GDPR purge for personal data
- Your own instance, hosted in the EU
A look inside
Screens from a running instance.
Three packages
Which one fits depends on crew size and how many events you run. Every package includes setup, your own instance and data migration.
Basic
One event, small crew
Price on request
- Up to 100 crew members, up to 1,000 visitors
- 5 GB storage for videos and attachments
- Shift plan including PDF export
- Crew check-in with QR codes
- News and web push
- Contact and emergency form
- PWA, four languages, dark/light
Recommended
Pro
The usual choice for festivals
Price on request
- Up to 400 crew members, up to 5,000 visitors
- 20 GB storage for videos and attachments
- All seven check-in groups plus offline scanning
- Invites, access PDFs, bulk dispatch
- Two-way Telegram connection
- Equipment hand-out and returns
- Weather with warning push, statistics
Ultra
Several events, your own branding
Price on request
- Unlimited crew, more than 5,000 visitors
- 50 GB storage, several events
- Access control with zones and badges
- Visitor ticket scanning (beta)
- White label: your domain, logo and colours
- Bulk import and live dashboard
- Priority support across the event weekend
- Optional Play Store app
Prices depend on crew size, visitor capacity, number of events and the support you need – billed monthly or yearly by invoice, no card required. Ask and you get a written offer, usually within two working days. Hosted Festivadget comes free with every CrewCare subscription.
How it starts
No sales funnel, no onboarding fee hidden in the fine print.
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1
You tell us about the event
Crew size, dates, and the three things that hurt most. A short mail is enough.
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2
We set up your instance
Your own instance with your branding, ready within a few days. Crew lists come in from CSV, Excel or JSON.
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3
You run your event
We stay reachable across the weekend, back up daily, and you can export or delete everything at any time.
Questions we get asked
Where is the data stored?
In your own instance on a server in the EU (Austria). Crew data is never mixed between customers, backups run daily, and you get a data processing agreement. When a contract ends we export your data and delete the instance within the agreed period.
Does everyone need an app store download?
No. CrewCare installs straight from the browser as a progressive web app: one link, one tap, works on iOS and Android including push notifications. If you want a Play Store entry anyway, that is available as an add-on.
What happens when the network dies?
Check-in scans are stored on the device and sync as soon as there is signal again. Shift plans, post details and instruction videos stay readable offline once they have been loaded.
What does it cost?
Three packages, priced by crew size and number of events. Prices are on request so that nobody pays for a package they do not need – ask and you get a written offer, usually within two working days.
How long does setup take?
A few days for the instance, the branding and your first import. Crew lists come from CSV, Excel or JSON, so nothing has to be retyped.
Can we start with one event and grow later?
Yes. Packages can change between events and your data comes along.
Do we need Festivadget as well?
No, CrewCare works on its own. If you do run Festivadget, CrewCare can read its map, info pages and programme. And as a CrewCare customer you get Festivadget hosting included at no extra cost.
Can we scan the tickets from our ticketing provider?
Yes. There are ready-made import templates for KUPFticket, oeticket/Eventim, Eventjet, pretix and Eventbrite; any other list comes in as CSV, Excel or JSON. The scanner reads QR codes as well as barcodes, including the ones printed vertically. The ticket module is still in beta: it runs at a real entrance, but we keep developing it and will be there for your first event.
Who is behind it?
A small team that runs this software at its own festival. You talk to the people who write it – no ticket queue, no call centre.
Get an offer for your festival
Crew size, number of visitors, dates – that is all we need to send you something concrete.